Contracting and Procurement Officer III – Purchasing

 #22-18-The Oklahoma Insurance Department has an opening in the Comptroller Division for a Contracting and Procurement Officer III-Purchasing. The salary range for this position is $50,000- $56,000. This position is open until filled. To apply: Go to https://www.jobapscloud.com/OK/sup/bulpreview.asp?R1=220621&R2=UNCF&R3=37 and click “Apply Online” at the bottom of the page. Please read the instructions carefully and include all required documents when you submit your application. 

DEFINITION: 

This position, under supervision of the Contracts and Acquisitions Manager, is responsible for procuring goods and services in compliance with the State of Oklahoma Central Purchasing Act. This may include responsibility for completing actions concerning competitive bidding or negotiation for analyses of products/services, monitoring contracts, and for ensuring compliance with all legal and regulatory requirements concerning contracting and purchasing. Salary will be commensurate with experience and increased responsibilities. 

DUTIES AND RESPONSIBILITIES 

  • Primary duties include purchasing goods and services for the agency in accordance with Central Purchasing Act and Rules, state P-Card program, and internal procedures. Includes reconciling monthly statements and completing all required reports in accordance with P-Card program deadlines. 
  • Develop Invitations to Bid (ITB) and Requests for Proposals (RFP), including solicitation documents, evaluation methodology, timelines, suggested vendors, and other related documents. 
  • Draft and review specifications and requisitions developed by other divisions of the agency; determines method of acquisition. 
  • Evaluate bids and award contracts/purchase orders. 
  • Maintains bidder lists, product and services information, supplier information, and acquisition records. 
  • Makes recommendations to management concerning products or services and available sources of supply. 
  • May perform contract administration, including but not limited to, monitoring contractor compliance with contract specifications, monitoring contractor expenditures, reviewing claims, and ensuring timely submission of reports. 
  • Assign requests for expenditures to OID CPO’s. Track and monitor purchasing request assignments for accuracy and timeliness. 
  • Track, review, approve, and prepare for processing department invoices. 
  • P-Card holder for acquisition of goods and services in accordance with internal procedures, Central Purchasing Act and Rules, and state P-Card program. 
  • Maintain daily procurement and accounts payable reports from the PeopleSoft system and make correcting entries as needed. 
  • Advises agency personnel on departmental rules, provides technical guidance and training to agency staff and vendors. 
  • Perform other duties as assigned. 

KNOWLEDGE, SKILLS AND ABILITIES: 

  • Knowledge of and proficiency in state and federal procurement laws, Oklahoma’s Central Purchasing Act, and the procurement rules and regulations of the state. 
  • Proficiency in PeopleSoft Purchasing module and Microsoft Excel and Word. 
  • Experience with the state P-Card program. 
  • Ability to identify sources of supply; to conduct several projects simultaneously; evaluate bids and award contracts; to write and review purchase specifications and requisitions; and to monitor contractor performance. 
  • Demonstrate a commitment and willingness to provide courteous, consistent, efficient procurement services through the performance of prescribed job duties. 
  • Organize and present facts clearly and concisely, both orally and in writing. Meet deadlines and conduct several projects simultaneously. 
  • Ability to prioritize task and delegate when necessary. 

EDUCATION AND EXPERIENCE: 

Must have current certification in good standing as a Certified Procurement Officer and 3 years’ experience with procurement of complex contracts and with writing and editing contractual documents, or an equivalent combination of education and experience. Preference may be given to candidates with bachelor’s degrees or advanced education. 

Preferred: Advanced experience with PeopleSoft, federal grants, and a working knowledge of the OMES E-Pro procedures. 

NOTE: 

Upon hire, any applicant who is licensed as a producer/agent, adjuster or is otherwise affiliated with any entity that is regulated by the department must surrender their license and terminate any financial or non-financial affiliation with the entity that is regulated by the department. The selected applicant must pass a background check. Individual may be required to pursue NAIC designations as job duties require. 

TELEWORK: 

This position may be eligible for two days of telework each week under OID’s Telework Program. 

To see a complete list of benefits offered by the State of Oklahoma to employees of the state click on the following link. https://oklahoma.gov/omes/services/employee-benefits.html
Equal Opportunity Employer 

Location Oklahoma OK
Open Date June 22, 2022
Salary $50,000- $56,000
Job Type Full Time